The B2B webinar checklist: your equipment

How to make a B2B webinar

The B2B guide with tips and tricks for a successful webinar

2020 will be the year in which businesses fully embraced the use of live webinars. The Covid crisis took the world by surprise, and B2B businesses were faced with a need to rapidly respond to the changes it brought. They opted for webinars as a preferred way to stay connected with their audiences and present changes and innovation in a dynamic and attractive way.
Enough said on the ‘why’ of webinars, let’s now focus on the ‘what’ and the ‘how’. This edition of duomedia’s B2B guide for successful webinars is all about your equipment. The hardware and software you are using as a moderator or presenter can have a major impact on how your colleagues and viewers perceive the quality of your webinar. Choosing the right tools will make your webinar go smoothly and appear seamlessly professional.

Webinar device to use

If you’re the moderator or guest speaker on a webinar, make sure you use a laptop, a regular PC or a high-end tablet. If you’re using an Apple product to host your webinar and/or present, make sure the platform you use is Apple compatible. Not all webinar applications are.

A smartphone can be handy if you are on the go, but as a speaker we do not recommend using a smartphone. To host and present a webinar, it is crucial to have a stable connection and recording.


Pick your browser

Browsers like Firefox or Chrome carry our preference due to their performance speed and frequent updates.

Regardless of your preferences, make sure your browser is updated to the latest version. If you’re working with an outdated version, you might encounter problems when connecting your audio or video to the webinar platform.

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Use a headset

With live events, plenty can go wrong. A colleague or family member might walk in to say hello. The family dog ​​can start barking. We’ve experienced it all. To limit the risks of audio disruptions (like echoes or background noises), we recommend using a headset with a microphone. This will already reduce a lot of the unwanted noise interferences and will provide your audience with a more stable and pleasant audio quality.

The headset you use doesn’t need to be top-notch professional equipment. The earphones that came with your smartphone are often more than enough. Moreover, as the moderator or guest-speaker on a webinar, you will look more professional without bulky earphones and might choose a smaller model.


Check your webcam quality

Make sure you use a quality USB webcam. If you’re planning to use your good old laptop, we certainly recommend first testing the video quality on an internal video call. If the quality isn’t good enough, make sure you borrow a better laptop.

You might also consider investing in better equipment. As we all know, the video streaming functionality of business laptops only recently became a high priority requirement, and the camera technology and software that are now integrated to laptops, smartphones and tablets have improved a lot.

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Don’t forget the power supply

This might sound obvious, but when you’re nervous and focused on a presentation, it is easy to overlook something like the power cord for your laptop.

Make sure you check beforehand that your laptop is plugged into the power supply. Having to leave a live webinar as a presenter because your laptop is about to run out of battery is not a situation you want to experience.


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